2010 ClimateSmart Program Questions about payment?
Since this program is assisted by federal ARRA funds, all contractors performing work under the ClimateSmart Loan program must pay prevailing wages in compliance with the Davis-Bacon Act (DBA). All laborers must be paid on a weekly basis and contractors must submit weekly certified payroll records to the administering agency, Boulder County. Find minimum prevailing wage rates as determined by the Department of Labor (DOL) and required by DBA. Search by State (Colorado), County (Boulder) and Construction Type (Building) to find specific wage and fringe rates for different construction classifications including Electricians, Carpenters, etc.
Contractors are encouraged to contact DOL’s Wage and Hour Division at 1-866-487-9243, or your local DOL Wage and Hour office, with questions concerning choosing the correct wage rates and classification to be used for the payment of wages by contractors and/or subcontractors.
A Davis-Bacon Guideline for contactors is available here.
CLICK HERE FOR THE CERTIFIED PAYROLL REPORT FORM.
Contractors Frequently Asked Questions
Who is eligible to do the work under this program?
Contractors must be certified or licensed in their respective trade to participate in the ClimateSmart Loan Program. In many cases, however, contractors must be licensed in Boulder County to complete the work. Please check with Boulder County Land Use to determine if a Boulder County license is required.
What are the requirements for projects?
Please see the Eligible Measures List
Note: If homeowners are replacing their windows, they are also required to do insulation and/or air sealing measures with their window replacement.
Who pays the contractor?
Boulder County pays the contractor(s) directly. When the improvement/work is done, the homeowner will submit their final invoices to Boulder County along with a signed homeowners acknowledge form and copies of permits and inspections required by the jurisdiction that the work occurred. When Boulder County has received all the paperwork, they will pay the contractor. Once all documentation is received to Boulder County verifying that the work has been completed, contractors will receive a check within 7-10 business days. IF YOU HAVE A QUESTION ABOUT PAYMENTS, PLEASE CALL 303-441-3492.
Can a property owner pay a deposit to the contractor and then get reimbursed later?
A homeowner can pay a deposit or partial payment to the contractor, but this will be an out-of-pocket expense at the homeowner’s discretion because the ClimateSmart Loan Program cannot issue reimbursements. Upon verification that the project is completed, Boulder County will distribute payment directly to the contractor(s) who performed the work; this money will not go through the homeowner. Therefore, if a homeowner pays a deposit to the contractor, it will be the homeowner’s responsibility to work out reimbursement from the contractor.
What if contractors require payment upfront for materials?
In order for Boulder County to disburse funds, there must be verification that the work is completed. Boulder County will not pay upfront costs for work that has not been completed. If the contractor requires an upfront payment of costs, the homeowner can pay this deposit out of pocket and/or work with the contractor to establish an agreement regarding settling the deposit.
How do I know if my project requires a permit or inspection?
Please view the permit and inspection list required by each participating jurisdiction.
Where do I recycle, reuse or dispose of the materials removed during the retrofits?
Please see information on where to reuse, recycle, and dispose items removed during retrofits here.
What documents are needed in order for contractors to get paid?
The homeowner/borrower must submit all of the items below. Please click here for an example of all the forms and documents needed.
- Copies of all inspections and permits required by municipality where the property is located.
- An official invoice from the contractor.
- Please include the following information in your invoices:
- Total $ amount and specific measure(s) you completed on the home;
- Contractor’s name & address;
- Property owner’s name & address;
- An “Invoice Number”
- The homeowner must sign a Homeowners Acknowledgement Form(PDF) Homeowners Acknowledgement Form (MS Word) for each individual measure.
- Commercial property owners must sign a Property Owner’s Acknowledgement Form (PDF) or Property Owner’s Acknowledgement Form (MS Word).
- All contractors must also submit a W-9 formso Boulder County can issue a 1099 form at the end of the year for fees paid in accordance with IRS information reporting requirements.
Click here for addtional FAQs
Please either fax all forms to 303-441-4524, e-mail to ClimateSmart@Bouldercounty.org, or
mail to: Boulder County ClimateSmart Loan Program, Financial Services Division, P.O. Box 471, Boulder, CO 80306
FOR ALL PAYMENTS:
ClimateSmart Loan Program
P.O. Box 471
Boulder, CO 80306
IF YOU HAVE A QUESTION ABOUT PAYMENTS, PLEASE CALL 303-441-3492
Mail all of the documents above to:
Boulder County ClimateSmart Loan Invoice
Financial Services Division
P.O. Box 471
Boulder, CO 80306
You may also fax the documents to (303) 441-3492 or email them to: ClimateSmart@bouldercounty.org
Contractors are encouraged to contact DOL’s Wage and Hour Divisionat 1-866-487-9243, or your local DOL Wage and Hour office, with questions concerning choosing the correct wage rates and classification to be used for the payment of wages by contractors and/or subcontractors.